Privacy Policy — amcoaching

Last updated: 28 September 2026

Who we are (controller)

The data controller is AMJ Coaching, registered in Ajman Free Zone, UAE, contactable at yarthaniel@gmail.com.

What we collect

•Account details — name, email address, date of birth, and (optionally) a profile photo.

•Health & fitness data you enter — workouts and sets, bodyweight, body measurements, progress photos, nutrition/food logs, supplements, daily habits (steps, water, sleep), check-in questionnaires, goals, tasks, and notes.

•Apple Health / Health Connect data (only with your permission) — steps, bodyweight, sleep, active energy, nutrition totals, and heart-rate metrics (including resting HR / HRV) read from Apple Health (iOS) or Health Connect (Android); workouts and bodyweight you choose to write back. Used only inside the app; never sold.

•Coaching administration records entered by your coach — services and packages, agreed fees, payment amounts/dates/statuses, planning notes and collection checklists. These administrative records are private to your coach; the app does not process payments or collect card details.

•Push notification token — to send reminders and coach messages.

•Technical data — timezone, last-active timestamp, and basic security data.

Much of the above is special-category / sensitive personal data (data concerning health). We treat it accordingly — see Legal basis below.

We do not use third-party advertising or analytics/tracking SDKs, and we do not track you across other apps or websites.

Legal basis for processing (UK/EU GDPR + UAE PDPL)

•To deliver the coaching contract (UK/EU GDPR Art.6(1)(b)) — running your account, programmes, tracking, and reminders.

•Your explicit consent for health data (UK/EU GDPR Art.9(2)(a); UAE PDPL consent for sensitive personal data) — we process the health & fitness data above only with your explicit consent, which we ask for at onboarding (see the in-app health-data consent, health-data-consent.md). You can withdraw this consent at any time by contacting us or deleting your account; withdrawal doesn't affect processing already carried out.

•Legitimate interests (Art.6(1)(f)) — keeping the service secure and preventing abuse, balanced against your rights.

We do not sell your personal data and do not use it for automated decisions that produce legal or similarly significant effects.

Daily wellbeing and optional cycle journal

Daily wellbeing check-ins record the energy, sleep quality, stress, soreness, notes and requests for support that you choose to submit. These check-ins are shared with your assigned coach.

The optional cycle journal records dates, bleeding, symptoms and severity, effect on your day or training, and journal notes. We ask for separate consent before you start. Cycle entries are private from your coach by default. If you enable sharing, your assigned coach can view your saved and future entries. Turning sharing off removes their access through the app; it cannot undo information they have already read. You can edit or delete individual entries, turn off the journal, or delete all cycle entries in Progress → Wellbeing. Turning off the journal withdraws optional consent and stops sharing; saved entries remain in your account until you delete them. Daily check-ins remain separate. Withdrawing general health-data consent also turns cycle sharing off.

These wellbeing entries are not sent to the app's AI coaching tools, included in push notification content, or used to predict fertility or automatically change training. To request a copy of your data, contact yarthaniel@gmail.com.

Coaching support tools

To help prepare check-in reviews, relevant information may be processed by Anthropic (Claude), an AI service provider. This may include your first name, check-in answers, goals, selected progress data, and relevant previous coaching notes or feedback transcripts. Any suggested wording remains private to your coach until they have reviewed, edited or discarded it; it is never sent to you automatically. Progress photos, contact details, account credentials and unrelated client records are excluded from this processing.

Anthropic states that commercial API inputs and outputs are not used to train its models by default and are normally deleted within 30 days, subject to limited safety or legal exceptions.

If you choose the AI meal estimate feature, your meal description, selected meal photos and (when used) a short voice recording are processed by OpenAI to transcribe the recording and estimate meal components, calories and macros. The recording is discarded after transcription; the transcript, selected photos, generated estimate and any edits you make are kept with your private food diary so you and your coach can review them. OpenAI states that API data is not used to train its models by default. The app shows this disclosure again before each estimate, and nothing is logged until you review and confirm it.

When you choose to scan a nutrition label, the selected label image is sent to Anthropic to extract its nutrition information. You review the result before saving it to your food diary.

Food search

When you search foods, your query is sent to FatSecret (our nutrition data provider), with USDA FoodData Central and Open Food Facts as fallbacks, to return results. These queries are not linked to your identity. Nutrition data is "Powered by FatSecret."

Service providers (processors)

We use trusted providers to run the app; each processes data on our behalf under their own security and data-protection commitments:

•Supabase — database, authentication and file storage (your data lives here, hosted in the EU (Ireland)).

•Expo, Apple and Google — app update and push-notification delivery.

•Mux — processing, hosting and delivering uploaded coaching videos and their audio using protected playback.

•FatSecret — food/nutrition search.

•Anthropic — nutrition-label image extraction and assistance preparing private, coach-reviewed check-in feedback.

•OpenAI — optional voice transcription and client-reviewed AI meal estimates.

•Resend — sending coach/administrative emails.

•Vercel — hosting the coach web dashboard.

Payments for coaching are arranged and handled outside the app — we do not collect or store card details in the app.

International transfers

Your core data is stored in the EU (Ireland). Some processing happens outside your country, including in the United States (e.g. Anthropic, OpenAI, Resend, Vercel, FatSecret). Where required, we rely on appropriate safeguards such as Standard Contractual Clauses / the UK International Data Transfer Agreement or an adequacy decision.

Storage & security

Data is stored with row-level access controls so only you and your coach can access your information. Access is authenticated, two-factor authentication is available for coach accounts, and data is encrypted in transit. Progress photos and check-in media are kept in private storage served via short-lived, per-user signed links.

Data retention & deletion

We keep your data while your account is active. You can request deletion at any time from Profile → Delete account. Deletion is coach-reviewed and then permanent: after a short grace period (currently 30 days), your account and associated data (workouts, logs, photos, measurements, etc.) are permanently removed, including from storage.

Your rights

Depending on where you live, you may have rights to access, correct, export, delete, restrict, or object to processing, and to withdraw consent for health-data processing. To exercise these, email yarthaniel@gmail.com; you can also request account deletion in-app. You may complain to your data-protection authority (in the UK, the ICO).

Children & under-18s

The app is intended for adults. It is not intended for children under 16. If you are under 16, you may only use the app with verifiable parent/guardian consent, and a parent/guardian must accept the Terms on your behalf. We do not knowingly collect data from children under 16 without that consent.

Changes

We may update this policy; material changes are reflected by the "last updated" date and, where appropriate, notified in-app.

Contact

yarthaniel@gmail.com · amcoaching